How does a successful security system project begin? The first step should always be to understand the needs and goals. Frozen Graphene's Road Map clarifies how a security system project progresses – from the free initial survey all the way to implementation supervision.

When an organization begins to consider upgrading or procuring a security system, a common error is to quickly jump to the available solutions when the starting situation is still unclear.

Without a clear overview of the current status and goals, the risk of failed investments increases significantly. That is why every project should begin with properly structured phases: an initial survey and a more detailed risk and security assessment.

The Road Map for a Successful Security System Project

1. Initial Survey (free initial consultation)

The initial survey is essentially a discussion with the customer, in which we:

• Identify the targets and operating environment
• Clarify the starting situation and preliminary goals
• Decide what should be investigated in more detail in the risk and security assessment

This phase is a risk-free way to get familiar with the situation and is particularly suitable, for example, when it’s still unclear how the company’s goals for security systems can be achieved. Customers often receive valuable insights and tips from our experts already during the free initial survey.

2. Risk and Security Assessment (paid expert service)

The risk and security assessment is a precise and independent review that examines the organization's processes and the current status of existing security systems on-site.

Depending on the customer and their needs, the survey may include:

• Property tours and system audits
• Assessment of documentation, integrations, and management models
• Workshops on the operating methods and the needs of various actors within the organization
• Recommendations for action with high-level budget estimates

 

3. Procurement Project

If a system upgrade or procurement is necessary, the following will be prepared:

• Functional and technical requirement specifications
• Request-for-tender documents
• Summary of submitted offers

The implementation is planned independently of the system or supplier – for the customer's benefit.

4. Project Supervision and Implementation Support

Frozen Graphene acts as the customer's guardian throughout the project:

• We ensure that the system supplier complies with the agreement
• We ensure that installations, documentation, and training are carried out
• We monitor that schedules and quality requirements are met

 

Why is a Risk and Security Assessment Worthwhile?

The risk and security assessment provides a clear overview of the situation and enables:

• Realistic budgeting and scheduling
• Assessment of the system's lifecycle costs
• Identification of essential development targets
• Supplier-independent, objective planning
• Successful tendering through high-quality requirement specifications

Without this phase, the system renewal may be based on assumptions that can lead to, for example, partial optimization, errors, or unnecessary costs.

 

Case Example: Renewal of Municipal Security Technology

Frozen Graphene implemented a security technology renewal project in a Finnish city from start to finish. The project included:

• Risk and security assessment of the entire property stock
• Assessment of the access control system
• Integration plan for the premises reservation system
• Connecting the payment system for sports services with mobile access control

Based on this, the tendering, system renewal and implementation, as well as approval inspections, were carried out on schedule, cost-effectively, and with high quality.

 

Why Choose Frozen Graphene?

We offer our clients independent expertise and a clear, transparent, and efficient way to see security projects through to completion. Our Road Map model guides decision-making and reduces the risk of failed investments.

Contact us to book your free initial survey!
Frozen Graphene Oy – Independent Expert in Security Solutions

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